International Association for Classical Archaeology Statute
1 - Nature
The International Association for Classical Archaeology was founded on 5 May 1945 by archaeologists and scholars of antiquity. It is recognized as a non-profit organization by a decree of parliament, D.P.R. 1247 DEL 04.09.1957 IN G.U. n° 2, 03.01.1958, and has been under the patronage of the President of the Italian Republic since the time of Luigi Einaudi. The Association is a not-for-profit organization (O.N.L.U.S), and voluntary in character, as defined by Italian law. It is registered as a legal entity.
2 - Location
The Association is located in Rome, but may institute sections anywhere else in the world.
3 - Purpose
The Association serves as a centre for all scholars of classical archaeology. Its aims are to
- Develop scientific research
- Protect and promote the study of our archaeological heritage
- Encourage the use of the archaeological heritage by the public and particular by the young.
- Carry out editorial and multi-media initiatives relevant to its other activities.
- Stimulate relationships with similar associations while preserving its own autonomy
- And, in general, to carry out any actions that are coherent with the above aims.
The Association shall not carry out activities with aims other than those listed above. It may, however, carry out such complementary activities permitted by the law D.Lgs. 460.1997 and its successive modifications and integrations.
5 - Membership
Membership of the Association is open to archaeologists and scholars of antiquity, to institutions of an archaeological character, and to analogous scientific bodies of all countries, wherever located. Membership is divided into three categories, Ordinary, Honorary and Benefactors. Ordinary members are required to pay an annual subscription, the sum to be determined by the Council. Institutions and analogous scientific bodies pay double this sum.
Honorary members are nominated « honoris causa» by the Council. They pay no subscription. Bodies or individuals who are not directly concerned with archaeological studies, but who contribute to the Association by means of large gifts or donations, or in any other way, may be declared «Benefactors». They will enjoy all the privileges of ordinary membership, but will not pay a yearly subscription and will not take part in the elections.
Members enjoy all such privileges as the Association, in the development of its aims as the art. 3, sees fit to establish, including the receipt of the publications of the Association at a special discount. Members are entitled to propose the admission of other members, and to put forward, individually or collectively, proposals, requests and suggestions, either at meetings or at any other time, through the Council.
Temporary membership is not allowed, and in all cases the duration of membership is assumed to be not less than 12 months.
All of the ordinary members have the right to vote in the assemblies, particularly on any modification of the Statute and the nomination of elected officials. Any work done by a member of the Association for the Association is without retribution, unless otherwise decided by the Council. Any request for the reimbursement of expenses must be properly documented.
7 - The Organs of the Association
The organs of the association are
- The Assembly of the members
- The Council
- The Executive
- The College of Auditors
8 - The Assembly
The Assembly is constituted by all of the members with a right to vote, whose subscription has been paid up by the 31st of December of the preceding year. The Assembly is called in ordinary session by the President within the month of April each year to deliberate by vote, or in assembly, or in both fashions (mixed voting) on
- The approval of the accounts of the previous year and of the report on the activities of the Association
- The approval of the budget for the forthcoming year and of the activities proposed by the Council
- Deliberation on eventual other arguments proposed by the Council.
The Assembly is further called on every three years, within the month of April, to deliberate by vote or in assembly or in both fashions (mixed voting) the renewal of
- The Council
- The College of Auditors
The General Assembly may be called in extraordinary session by the President, on the basis of a deliberation by the Council, or on the request of the College of Auditors or by the members themselves, when they amount to at least 20% of the total number of members up-to-date with their dues.
The Council will decide the form of the assembly
9 - Annual General Meeting
The Assembly of members is convened by an announcement containing the agenda and a voting slip sent by ordinary or electronic mail to all of the members. In the announcement are indicated the day by which the vote must be returned and the day on which the votes will be counted.
The close of voting is to take place no less than 30 days from the day in which the slips are sent out. The slips are to be collected at the headquarters of the association: they are to be opened and counted in public by an individual appointed by the President of the Association, the president of the internal auditors and by the Secretary General. The results of the vote will be published to the members in the Newsletter of the Association immediately successive to the vote.
In cases of urgency the Council can abbreviate by 15 days the time required for the vote, asking the Assembly itself for permission by the same vote.
10 - The Council.
Thee Council is composed of not more than twenty members, of whom 16 are elected from members resident in Rome or from the representatives of institutes located in Rome.
Elections are held every three years, as specified in Article 8, by the whole assembly or by vote or in both fashions (mixed assembly). The elected members of the Council can co-opt as many as four eminent scholars of Archaeology or Classical Antiquity of any nationality.
Of the 16 elected councillors ten are elected from among the representatives of the various scientific institutes in Rome, provided that such institutes are members of the Association and are of an archaeological character, or that archaeological research is included among their activities. Only one representative can be elected from each institute.
A further six members of the Council are elected from among scholars of archaeology or of classical antiquity who are not already members of the Council in the capacity of representatives of institutes located in Rome. They may be of any nationality but must be normally resident in Rome.
If for any reason the majority of the Council resign the President will call an extraordinary assembly.
The election is by secret ballot, at the general meeting or by referendum, or else by a combination of the two methods (mixed voting). The members of the Council are not paid. They remain in office for a period of three years, and are eligible for re-election.
11 - Functions of the Council
The Council are responsible for the management of the Association. It elects from among its own number, by secret ballot, a President, a Vice-President, and a Secretary. It initiates and directs the work of the Association; it appoints sub-committees, as in article 13 of this Statute, and directs their work; it prepares the annual financial estimates, and approves the financial statement; it deliberates on gifts and bequests, on the use and investment of funds, and on the acquisition or disposal of property; and, in general, it concerns itself with whatever is needed for the realization of the objects of the Association. It reports upon its work to the Annual General Meeting.
The Council meets in ordinary session at least twice a year, in the first and fourth quarter; it may also be convened at the discretion of the President or at the request of not less than two thirds of the Council members. In case of unavoidable absence, a member of the Council may be represented by another member.
One half plus one of the members of the Council at the moment of its convention constitute an effective quorum. In the absence of a quorum, the meeting will be reconvened on one of the days following, and on this occasion those present, whatever their number, constitute an effective quorum.
Each member of the Council is entitled to a single vote; he may, in addition, cast no more than two proxy votes on behalf of absent members.
In the case of sessions of the Council held far the electron of the President, Vice-President and Secretary, or for the cooptation of supplementary members an absolute majority of members present or represented by proxy is needed to constitute an effective quorum, at first
and second meeting alike. If such a quorum is not in fact secured at the second meeting, the election will be postponed until a further meeting, to be held after a lapse of not less than fifteen days.
At this further meeting, the election will be held to be valid if an absolute majority of members is present or represented; if it is necessary to reconvene the meeting on one of the days following, it will be held to be valid regardless of the numbers of those present.
12 - The Presidential Committee
The Presidential Committee consists of the President, Vice-President and Secretary. They are elected by the Council, as laid down in the previous article. They remain in office for three years and are eligible far re-election, for not more than one further consecutive period. Should any member of the Presidential Committee be compelled to resign and his resignation be accepted by the Council, or should be for any reason be prevented from continuing in office, his place on the Presidential Committee will be filled by election, to take place within a period of not more than one month of the vacancy becoming effective.
The President is in all matters the responsible legal representative of the Association. He presides over its work and directs its activities. He has also the option to take legal action. In the temporary absence of the President, his place is taken by the Vice-President, who is also, during such time, the Association's responsible legal representative.
The Secretary keeps the minutes of the Council and of the General Meeting, acts as Treasurer and undertakes the duties assigned by the President or by the Council. The Secretary does not act in a subordinate position.
Apart from the specific responsibilities of its individual members, the Presidential Committee is also jointly responsible for directing the affairs of the Association in all matters of normal administration. Any especially urgent cases it may refer to the Council.
13 - Subcommittees
The Council may appoint special Subcommittees, composed of its own members and of other specially qualified members of the Association, to examine proposals put before it or to execute its decisions. Such Subcommittees may also include outside technical experts who are not themselves members of the Association. Subcommittees will report in writing to the Council.
14 - College of Auditors
The College of Auditors is elected by the Assembly every three years and is composed of three effective members and three substitutes, chosen also from non-members.
Membership in the Council is incompatible with membership in the College of Auditors.
The College elects it own president.
The College is responsible for the revision of the accounts and administration of the association, according to the norms of the Civil Code
The members of the College of auditors may be re-elected.
15 - Finance
The capital of the Association is constituted by any positive balance, by inheritance, donations, or other source destined by its nature or the deliberation of the Council to increase its capital.
The Association is financed by
- membership dues
- private contributions
- income deriving from its institutional activities or other activities connected to these
- contributions from the State and from public bodies or institutions.
- Donations and inheritance.
Any income or capital of the Association must be destined to the carrying out of institutional activities or those directly connected to them, with the express provision that they must not, excepting a new legal position, be distributed to others either directly or indirectly.
The financial year begins on the first of January and ends on the 31st of December in any year. Within the month of March of each year the Council must approve the accounts of the previous year and to submit them, together with the report of the College of Auditors, to the Assembly of Members convoked by the procedures specified in article 8.
Any modifications to the present Statute must be deliberated by the Assembly, with a majority of 2/3 of the vote, which must in turn be not inferior to a sixth of the number of members.
With the approval of at least four fifths of the members, the Assembly may decide to dissolve the association and to nominate a liquidator. The patrimony of the Association will devolve to other Not-for-Profit organizations (O.N.L.U.S. so defined by Italian law) under the control of the body specified in art. 3, comma 190, L. 23/12/96 n. 662, unless the existing law disposes otherwise.
With regard to any contingency that is not foreseen by the present Statute, the provisions of the Italian Civil Code concerning associations will be held to apply.
All members registered at the time of the approbation of these modifications to the existing Statute will preserve the quality of members for all purposes compatible with the Statute.
The Assembly delegates to the President, on the consent of the Council, the power to adjust the terms of the Statute to eventual requests from organs of the Italian State.